Attendance Tips

Every Student, Every Day: Weekly Strategies for Boosting Attendance

In an effort to share best practices for improving attendance, the Office of Community Schools will share an attendance tip of the week. Contact Elizabeth Bird from the Office of Community Schools with questions and/or strategies that your Community School utilizes. 

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January 30, 2017 100,000 students miss school every day for hundreds of different reasons. Help families help their children stay in school. Use this online resource tool for assistance. USING ONLINE RESOURCE TOOLS FOR ATTENDANCE ASSISTANCE 
January 17, 2017 Start the year off right! Host a weekly attendance meeting with your Community School Director, Guidance Counselor, Assistant Principal, SPED Teacher, and other leadership staff. Use data from the Data Sorter to understand attendance trends and target resources. Show this weekly meeting training video to your staff.  HOSTING A WEEKLY ATTENDANCE MEETING 
November 7, 2016 Principals and Community School Directors should work with school staff to ensure that attendance is checked daily for accuracy and that registers are up-to-date. Ensure that all discharge rules followed. For additional guidance and checklists to help improve attendance data management, go to the Principal’s Portal attendance page.  MANAGE YOUR ATTENDANCE AND REGISTER ON A DAILY BASIS 
January 9, 2017 Too few elementary school families are aware of the adverse impact of attendance on early learning. Help families make attendance a priority. Show this video by Attendance Works to families at your next family night or attendance celebration. For details on how to make a difference, see this handout or visit the Attendance Works website. MAKE ATTENDANCE A PRIORITY 
January 3, 2017 Poor physical, dental and mental health are leading causes of chronic absenteeism. Community School health providers and nurses play a key role in helping students attend every day. Examples include talking to families and posting fliers about the importance of back to school checkups. For details on how to make a difference, see this handout or visit the Attendance Works website. UTILIZE BACK TO SCHOOL CHECK UPS 
December 12, 2016 Asthma is one of the leading causes of chronic absenteeism. Flair ups occur during the cold winter months. Good news is schools can help students manage their asthma and stay in school. For details, contact the Department of Health and learn more about the Open Airways Curriculum.  MANAGING CHRONIC ABSENTEEISM 
December 5, 2016 Does a Success Mentor program help chronically absent students? Kevin Durant of the NBA thinks it does. View this video to see Kevin Durant talk about the White House My Brother Keeper Success Mentor initiative and its impact. To launch a Success Mentor program in your school, go to Office of Community School website for resources or talk to your OCS Program Manager on getting started.  USE YOUR SUCCESS MENTOR 
November 28, 2016 Absences add up, especially during the month of December. Help families understand importance of helping their children attend every day. For detailed information, go to Attendance Works and find resources to share with families here.  GETTING FAMILIES INVOLVED 
November 14, 2016 Many students miss school because they think no one notices or cares. Assign a Success Mentor to students who have already missed five or more days to date. Monitor attendance trends during the weekly attendance meeting that include guidance counselor, principal, Community School Director, social worker, and an assistant principal. USE YOUR SUCCESS MENTOR 
October 31, 2016 Thousands of NYC students miss school every day for hundreds of different reasons. Support students today by taking these steps: (a) complete an attendance intervention plan, (b) tier interventions to support students’ unique needs, and (c) monitor for impact using a consistent attendance inquiry protocol.  Using Attendance Intervention Plans 
November 7, 2016 Principals and Community School Directors should work with school staff to ensure that attendance is checked daily for accuracy and that registers are up-to-date. Ensure that all discharge rules followed. For additional guidance and checklists to help improve attendance data management, go to the Principal’s Portal attendance page.  Manage Your Attendance and Register On A Daily Basis 
November 14, 2016 Many students miss school because they think no one notices or cares. Assign a Success Mentor to students who have already missed five or more days to date. Monitor attendance trends during the weekly attendance meeting that include guidance counselor, principal, Community School Director, social worker, and an assistant principal. Use Your Success Mentor 
November 28, 2016 Absences add up, especially during the month of December. Help families understand importance of helping their children attend every day. For detailed information, go to Attendance Works and find resources to share with families here.  Getting Families Involved 
December 5, 2016 Does a Success Mentor program help chronically absent students? Kevin Durant of the NBA thinks it does. View this video to see Kevin Durant talk about the White House My Brother Keeper Success Mentor initiative and its impact. To launch a Success Mentor program in your school, go to Office of Community School website for resources or talk to your OCS Program Manager on getting started.  Use Your Success Mentor 
December 12, 2016 Asthma is one of the leading causes of chronic absenteeism. Flair ups occur during the cold winter months. Good news is schools can help students manage their asthma and stay in school. For details, contact the Department of Health and learn more about the Open Airways Curriculum.  Managing Chronic Absenteeism 
October 24, 2016 Students living in shelters have the highest rates of chronic absenteeism, according to a recent IBO report. To take action, filter for students with less than 90% attendance in the New Visions Data Sorter. From this list, identify those in temporary housing, and assign a Success Mentor as soon as possible. Students in temporary housing with a Success Mentor gain almost two weeks of school a year, according to a John’s Hopkins University study released by Robert Balfanz.  NV Data Sorter to help chronic absenteeism  
October 10, 2016 Students who miss two or more days per month are at risk of becoming chronically absent. To set students up for success, help every student attend every day. To begin, use the Response to Intervention Triangle to tier students based on attendance trends. Then, use guided interventions based on tiers to help meet student needs. For help, visit the Attendance Resources page on the Community Schools website. Review past weekly attendance tips here. Contact Nyasia Manning from the Office of Community Schools with questions. Response to Intervention Triange 
October 3, 2016 Assign chronically absent students (those with less than 90% attendance) a Success Mentor. Success Mentors acknowledge the attendance of mentees daily, call home when mentees are absent, share positive news with families, and in school, interact with their mentee at least three times a week. For more information on Success Mentors, attend the upcoming webinar on “How to Become a Success Mentor”, hosted by The White House on October 4, 3:00PM to 4:00PM by registering here and downloading the NYC Success Mentor Guide. Success Mentors boost attendance 
September 26, 2016 Missing more than 10% of the school year can make it harder for students to develop early reading skills. Help families help their children succeed in school by encouraging good attendance. For flyers and brochures to share with families, go to Attendance Works. Review past weekly attendance tips here. Contact Nyasia Manning from the Office of Community Schools with questions. Missing more than 10% 
September 19, 2016 September is National Attendance Awareness Month. Take steps today to ensure every student attends every day of the school year. Assign students with 80% to 89% attendance last year with a “Success Mentor” this year. Match students to mentors by Sept 30th. For more on National Attendance Awareness Month, go to their website. Review past weekly attendance tips here. Contact Nyasia Manning from the Office of Community Schools with questions. National Attendance Awareness Month 
July 18, 2016 During the first week of summer school, your designated staff member(s) should have been regularly monitoring ATSSUM RNOC reports to identify any un‐scanned daily attendance rosters. When necessary, you should reprint your daily attendance rosters via the ATSSUM RRST or the RRNG functions, or make online updates via the ATSSUM RUPD function. Please ensure that you are scanning your rosters daily, as we are carefully monitoring this data to inform how we position our supports directly to your school. Attendance Outreach: Your designated staff member should continue conducting ongoing outreach to students with low attendance during the summer school session; to see a list of students who have not yet attended summer school, run the ATSSUM RSNS (or RCUA) report.  Please note that your staff member(s) should log all outreach attempts using the ATSSUM ILOG function. Monitoring summer school attendance 
July 11, 2016 During the first week of summer school, your designated staff member(s) should regularly monitor the ATSSUM RNOC report to identify any un‐scanned daily attendance rosters. If necessary, you should reprint your daily attendance rosters via the ATSSUM RRST or the RRNG functions, or make online updates via the ATSSUM RUPD function. Note that all of your outstanding attendance rosters must be scanned before the last day of summer school (August 11 for elementary and middle schools, and August 16 for high schools). Summer school attendance 
June 20, 2016 Collaborate with families to beat testing-fatigue and end of year-itis. Stress the importance of attending school every day throughout June. Host family workshops, award ceremonies, and a “Family Fun Day” on the last day of school. Send thank you letters to the families of students who have seen any increase in attendance. Review past weekly attendance tips here. Contact Elizabeth Bird from the Office of Community Schools with questions and/or strategies that your Community School utilizes. Beating testing-fatigue 
June 14, 2016 With the last day of school around the corner, help families beat “End of Year-itis”. Host a 'Family Fun Day' on last day of school. Send thank you letters to parents whose students have seen an increase in attendance. Use Community School Forums, family workshops, awards, events, and family nights as opportunities to share the importance of attending school in June. Help Families Beat “End of Year-itis” 
June 6, 2016 Make attendance part of the June 9 school professional development day. Review this year’s attendance results. Brainstorm ways teachers can make a difference in helping every student attend every day throughout the rest of June. For ideas on boosting June attendance, go to the principals’ portal or to http://www.communityschools.nyc/resources/attendance-resources Review attendance during Professional Development day 
May 31, 2016 “Success Mentors” are the most successful strategy for combating chronic absence, reports a study out of John’s Hopkins School of Education. Success Mentors are caring adults (or peers) who mentor chronically absent students to identify the barriers preventing them from attending school each day. Anyone can be a Success Mentor: teacher, principal, school safety agent.  Every Student, Every Day 
May 23, 2016 The June attendance slump is on the horizon. NYC schools typically see a 5% point drop in attendance in June. Some have bucked the trend through the creative use of expanded learning time to engage students. For example, schools have enlisted teachers to host before- and after-school activities such as Double Dutch in the morning and Tech Club after school. Every Student, Every Day 
May 16, 2016 Assign Success Mentors to chronically absent students. Help Success Mentors understand that any topic is worth discussing! The idea is not for a Success Mentor to have the answers, but for the mentee to talk about and explore ideas.  Get Mentees Talking! 
April 18, 2016 Students who are not successful in school may find it easier to be absent than to try to catch up. Schools and Lead CBO partners should consider programs like homework help, credit-recovery for overage students, or flexible scheduling to help students arrive on time and every day Preventing Students from Falling Behind 
April 4, 2016 Health is priority, and that means mental health too. Don’t be afraid to ask how your students are doing, especially those at risk of becoming chronically absent. You can also call 1-800-LIFENET, a confidential helpline operated by the Mental Health Association of New York City, in partnership with the City’s Department of Health.  Mental Health Monitoring 
March 28, 2016 Be creative with attendance incentives for grades K to 5. Hold award ceremonies for improved attendance and hand out pins, which students can wear to school. For more ideas, go to www.attendanceworks.org. Attendance Incentives - Grades K-5 
March 21, 2016 Many students miss school because they are caring for younger siblings or their own children. Get acquainted with day care services available in your community. Call 311 and ask for “Day Care” to find licensed child care facilities or visit the NYC Department of Health and Mental Hygiene website.  Childcare for Student Parents 
March 14, 2016 Avoid the June attendance slump. Plan a field trip to a Broadway play or to a museum. Submit an “Attendance Story” today to Attendance@schools.nyc.gov and win $1000 for student admission to cultural and entertainment venues. For more detail visit the Principals Portal Attendance Page.  Attendance Incentives 
March 7, 2016 Use the upcoming parent-teacher conferences to talk about the connection between attendance and student achievement. Create a personalized folder for each parent that includes their child’s attendance data and a list of community resources that address attendance challenges like asthma and child care services.  Parent-Teacher Conferences 
February 29, 2016 Create a Success Mentor Corps to reduce chronic absenteeism. A Success Mentor is a caring adult or peer mentor who provides support and encouragement for chronically absent students. Visit www.AbsencesAddUp.org for more information on how YOU can combat chronic absence.  Success Mentors 
February 22, 2016 If a student is missing two or three days of school per month, he or she will have lost one month of instructional time by the end of the year. Use the NYC online help center to help your students attend school every day.  Students Missing 2-3 Days Per Month 
February 16, 2016 Identify an assistant principal to lead school-wide attendance efforts. These efforts include leveraging the resources offered through your Community School partner – such as counseling or academic programs – to help students attend school every day.  AP Assistance 
February 8, 2016 To reach your Renewal School Attendance Benchmark, look at the students who missed 20+ days last year. Are they missing fewer days this year? Will they end the year missing less than 20 days? Check this data weekly to ensure students are on track. Share these data checks with your Community School Director, teachers, students and families and celebrate successes. Measuring Outcomes 
February 1, 2016 The Principal - together with key school staff and Community School Director - meet weekly to review school-wide and targeted attendance trends. The Principal facilitates the meeting. Kim Nauer with the Center for New York City Affairs discusses the impact of the Principal-led weekly meeting in her November 2014 study on New York City’s chronic absenteeism efforts called A Better Picture of Poverty: What Chronic Absenteeism and Risk Load Reveal About NYC’s Lowest-Income Elementary Schools. She shows that in cases where Principal is at helm of weekly meeting, the school more quickly reduces chronic absence. As one Middle Community School Principal reports, “As a result of the weekly [attendance] meetings, I realized I had a team to support me with this work, and I no longer felt alone in addressing the big issues that our students deal with.” Principal Facilitates Weekly Attendance Meeting 
January 25, 2016 The Student Success Summit is a weekly meeting that includes you, your Community School Director, CBO staff and other appropriate school-based staff. The Principal facilitates the meeting, and uses an agenda and the New Visions Attendance Heat Map to guide discussion around trends in student-level data—including attendance, behavioral and coursework. Success stories about working with individual students are an important part of this meeting. HOLD STUDENT SUCCESS SUMMIT MEETINGS (ALSO KNOWN AS ATTENDANCE MEETINGS) 
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