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Month by Month Data Check-in Calendar

Month by Month Data Check-in Agenda

The calendar below provides suggestions for when to schedule strategic data check-ins and other supporting activities in schools to maximize outcomes for students. Print the document or refine your own version here.


Role definitions:

Facilitator/Co-facilitator: Leads or co-leads the activity.

Reviewer: Ensures the action is completed according to guidelines.

Aware/Informed: Understands the content of the action and can support or disseminate information as needed.



Attendance Systems

Community Collaboration

Early Interventions

Student Readiness

Aug

All schools create or refine attendance plans

PM role: Aware/Informed

Preparing team for weekly meetings

PM role: Facilitator

CSDs establish working environment for success mentors

PM role: Reviewer

High Schools set Graduation Plans for all current Seniors

PM role: Facilitator

Sep

Conducts attendance data check-in

PM role: Facilitator


Review attendance plans against protocol

PM role: Reviewer

Attendance team meets; set up action commitment dashboard

PM role: Co-facilitator

Match success mentors to students who missed 20+ days in previous year


PM role: Reviewer

Renewal high schools eliminate credit gaps for all students

PM role: Aware/Informed

Oct

School clears register

PM role: Reviewer

Schools hold recognition event

PM role: Aware/Informed

Conducts supports and interventions SDC

PM role: Facilitator


Outreach to all students who missed 2+ days in September

PM role: Aware/Informed

Renewal high schools schedule Regents and Prep Planning data check-in

PM role: Aware/Informed

Nov

Monitor CA across schools

PM role: Facilitator

Community Asset Mapping

PM role: Aware/Informed

Review performance of mentoring programs

PM role: Reviewer

Student Profile generator:

PM Role:

Aware/Informed

Dec



Schools review reasons for absence, look for new intervention ideas

PM role: Aware/Informed


Jan

Conduct Attendance Data Check-in

PM role: Facilitator



High Schools Review Graduation Plans for current seniors

PM role: Facilitator

Feb

Schools determine status of any non-attending students

PM role: Reviewer

Mid-Year check-ins to  review effectiveness of Community School supports

PM Role: Facilitator

School attendance team reviews progress towards goals

PM role: Reviewer

High Schools eliminate all credit gaps for current seniors

PM role: Aware/Informed

Mar


Summer planning begins using student data

PM Role: Reviewer


Regents prep planning

PM Role: Reviewer


H.S. Marking Period Grade Analysis

PM Role: Aware/Informed

Apr

Attendance SDC: June Planning

PM Role: Facilitator

Encourage student participation in reviewing attendance policies

PM Role: Reviewer

Family letters

PM Role: Aware/Informed


May


Family recognition event

PM Role: Aware/Informed

Check in with students and families who’ve missed 10-19 days. Set goals.



Jun

Confirm attendance data before ATS rollover

PM Role: Aware/Informed


Success Mentor end of year events

PM role: Aware/Informed


Jul